Annual General Meeting (AGM), 26 Jul (Sun), 2-3pm on Zoom
Hi Church! Due to the Covid-19 situation, we will be conducting our AGM online for 2020. As the rules for conducting an AGM online are different from a physical meeting, here are some points on what to expect:
(1) Financial update during AGM:
The Elders and Deacons will present the audited financial statements for the financial year ended 31 December 2019. They will also provide an operational and financial update of the church as at June 2020.
(2) Registration for AGM:
To register for AGM, please email your full name and NRIC to firstname.lastname@example.org by 22 July 2020.
The link to access the meeting will be provided to you thereafter.
Voting members should have already received their proxy forms and instructions on how to vote. We are required to vote by proxy as our constitution does not allow for online voting during general meetings. As part of the Covid Temporary Measures Act, only the chairman of the meeting may be appointed as proxy. Hsu Li Chuan, one of TCC’s directors, will be chairman of the meeting.
For an example of how to fill up your proxy form, please see below:PROXY FORM – Sample
Please email your proxy form to Charmaine Phua at email@example.com before 24 July 2020, 2pm.
Votes received by proxy will be counted beforehand and the results will be announced during AGM.
(4) Quorum Requirement
There will be a short Q&A session at the end of AGM. However, members may not have the full opportunity to ask questions due to administrative limitations. Therefore, it is important to submit your questions in advance.
Questions may be submitted to firstname.lastname@example.org before 19 July 2020.
A collated FAQ sheet will be sent to all registrants for AGM by 22 July.
(6) Summary of dates to note:
By 22 July 2020: AGM registration
Send your full name and NRIC to email@example.com.
The webcast link will be sent to you thereafter.
We apologise that we are no longer accepting questions.
By 22 July 2020: Collated FAQ sent to all registrants
Questions received via email by 19 July 2020 will be collated into a FAQ sheet.
This will be sent out to all registrants for AGM.
By 2pm on 24 July 2020: Submission of proxy forms
Please send your completed proxy forms to firstname.lastname@example.org.